Working with international clients can be highly profitable for freelancers and virtual assistants, as it allows them to earn in stronger currencies like the U.S. dollar. However, many professionals struggle with pricing, payment methods, and avoiding high transaction fees.
In this guide, we’ll cover everything you need to know about charging international clients and receiving payments in dollars securely and efficiently.
Why Work with International Clients
Expanding your services globally has several advantages:
✅ Higher Earnings: Clients from the U.S., Canada, and Europe often pay more than local clients.
✅ Currency Advantage: If you live in a country with a weaker currency, earning in dollars can increase your purchasing power.
✅ More Opportunities: The global market offers a larger pool of potential clients.
✅ Career Growth: International experience enhances your portfolio and credibility.
However, working with international clients also means dealing with cross-border payments, exchange rates, and transaction fees. Let’s explore how to navigate these challenges.
How to Price Your Services in U.S. Dollars
Many freelancers make the mistake of converting their local rates directly into dollars, which may not reflect the value of their work in an international market.
Research Market Rates
Instead of basing your rates on local prices, research what professionals in your field charge globally. Here’s how:
📌 Check freelance platforms like Upwork, Fiverr, and PeoplePerHour.
📌 Look at competitor websites and service pages.
📌 Join freelancer communities to compare pricing.
Consider Value-Based Pricing
Instead of charging by the hour, consider value-based pricing. If your service helps a client increase revenue or save time, you can charge more.
Example:
- A social media manager who helps businesses gain 10,000 followers can charge higher rates.
- A copywriter who writes sales pages that generate thousands in revenue should price accordingly.
Set a Minimum Rate
Decide on a base rate that ensures profitability. For example, many experienced virtual assistants and freelancers charge at least $25–$50 per hour for international clients.
Payment Methods for International Clients
Choosing the right payment method is crucial to avoid high fees and delays. Here are the best options:
PayPal
✔ Widely used worldwide.
✔ Clients trust it.
✔ Easy to send invoices.
❌ High fees (4–6% per transaction).
❌ Currency conversion fees.
Wise (Formerly TransferWise)
✔ Low transaction fees.
✔ Converts money at real exchange rates.
✔ Clients can pay via bank transfer.
❌ Some clients might be unfamiliar with it.
Payoneer
✔ Used by many freelancers and platforms.
✔ Allows withdrawals to local bank accounts.
✔ Offers a USD receiving account.
❌ Monthly fees for inactivity.
❌ Exchange rate margins.
Stripe
✔ Ideal for businesses and recurring payments.
✔ Integrates with websites for direct payments.
✔ Competitive fees (lower than PayPal).
❌ Requires business registration in some countries.
Direct Bank Transfers (SWIFT)
✔ Suitable for high-value transactions.
✔ Secure and professional.
❌ Expensive fees (can be $30+ per transfer).
❌ Slower processing time (3–5 days).
Best Option?
If you work with individual clients, PayPal or Wise is the easiest.
If you sell digital products or subscriptions, Stripe is great.
For large contracts, consider direct bank transfers.
How to Invoice International Clients
To ensure timely payments, send clear and professional invoices. Here’s what to include:
📌 Your business name and contact details.
📌 Client’s name and address.
📌 Invoice number (for tracking).
📌 Date of issue and due date.
📌 Description of services provided.
📌 Total amount due (in USD).
📌 Payment method and account details.
Invoice Templates & Tools
Use invoicing tools like:
✅ PayPal Invoicing – Generates invoices within PayPal.
✅ Wave – Free invoicing software.
✅ QuickBooks – Professional and automated invoicing.
How to Set Payment Terms
- Request 50% upfront for large projects.
- Set a due date (e.g., Net 7, Net 14, or Net 30 days).
- Charge late fees for overdue payments.
How to Reduce Payment Fees
When receiving international payments, fees can eat into your earnings. Here’s how to minimize them:
💡 Ask clients to cover fees – Include this in your contract.
💡 Use Wise instead of PayPal – Lower fees for bank transfers.
💡 Withdraw money in larger amounts – Reduces per-transaction costs.
💡 Use a USD account – Platforms like Payoneer allow you to receive payments in USD and withdraw when exchange rates are favorable.
Managing Exchange Rates and Currency Conversions
When receiving USD, you might need to convert it to your local currency. Banks and platforms charge different rates, so:
📌 Check the real exchange rate on Google or XE.com.
📌 Avoid PayPal’s automatic conversion – Use Wise or a USD account instead.
📌 Withdraw when rates are favorable – If your currency fluctuates, hold USD until the rate improves.
Handling Payment Disputes and Late Payments
How to Prevent Issues
✔ Use contracts outlining payment terms.
✔ Request upfront payments for new clients.
✔ Send polite reminders before due dates.
What to Do if a Client Doesn’t Pay?
- Send a polite follow-up email.
- Issue a late fee (if stated in your contract).
- Pause work until payment is received.
- Use a dispute resolution service (PayPal and Upwork offer this).
- As a last resort, seek legal action (only for high-value cases).
Final Thoughts: Charging Clients the Smart Way
Earning in USD as a freelancer or virtual assistant can significantly boost your income, but it’s essential to:
✅ Set competitive rates based on international standards.
✅ Choose the right payment method to reduce fees.
✅ Use professional invoices and payment terms.
✅ Minimize currency conversion losses.
✅ Protect yourself with contracts to avoid disputes.
By following these strategies, you’ll be able to work smoothly with international clients and get paid fairly for your services.